During an interview, there are often multiple topics discussed, so organizing the report by topic is a must.
If at the beginning of the report you write about injuries to the victim, and in the middle of the report you write about injuries to the victim, and then more injuries are discussed toward the end of the report, you will lose the reader’s attention.
There are occasions when you are required to maintain or keep your rough notes before a court proceeding.
I suggest that once you fill up a notebook, write the date range somewhere on it.
Most patrol officers carry a small notebook in their uniform shirt pocket.
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This type of notebook should only be used to write down information such as a tag number, a phone number, or a name.You need to make sure that you always have available the proper tools and supplies for taking notes. By supplies, I mean multiple notebooks, pens, business cards, Miranda cards, forms, recorders, and even cameras.Most investigators use what is called a portfolio binder.Your notebook will also likely contain notes pertaining to different events.Each event is issued a unique case number; therefore, beginning your notes of that event with that case number is essential. There are 24 references cited in this article, which can be found at the bottom of the page. He received his JD from the University of Wisconsin-Madison in 1998 and his Ph D in American History from the University of Oregon in 2013.You have the ability to stop at any time to ask for clarification of facts or even how to spell something. You should cover simple things, such as remembering that every report must note the date and time.Also, notes must be legible—not necessarily legible to someone else, but certainly to you.The following is excerpted from "Write to Protect and Serve: A Practical Guide for Writing Better Police Reports" by John Cagle, who is the former chief deputy for the Dawson County Sheriff's Office and a special agent with the Georgia Bureau of Investigation. It starts with collecting content (facts) about an event, then organizing notes and writing the report itself, and proofreading and editing the final document.He is a member of the Peace Officers Association of Georgia and has over 30 years of experience. Learning the facts usually starts with interviewing a victim or witness, or seeing something unfold in front of us.